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Accounting Coordinator

This position is currently available. Interested applicants may send a resume and list of references to info@udidaho.org by June 30th. No phone calls, please.

Position Title: Accounting Coordinator FLSA Exemption Classification: Non-Exempt
Reports to: VP of Finance Last Updated: June 2017



Reporting directly to the VP of Finance, the Accounting Coordinator supports a variety of accounting tasks, primarily but not limited to processing of invoices and payments. Other responsibilities include tracking of fixed assets, warehouse inventory management, and period-end closing.

The Accounting Coordinator exhibits strong organizational skills, self-motivation and demonstrates solution-based innovation. Additionally, the Accounting Coordinator embraces diverse responsibilities with ease and enthusiasm.


  • Review invoices for complete processing information and proper approval
  • Research and verify correct vendor information and nonpayment prior to entry. Develop protocol for coding invoices
  • Process accounts payable, including reimbursements for expense reports
  • Research, resolve, and respond to vendor inquiries regarding payment status
  • Process asset purchases and ensure appropriate classification, useful life, and depreciation schedule
  • Participate in period-end and annual financial closings
  • Provide appropriate support for budgeting process and annual audits
  • Assist with other month-end reconciliations and analysis as required
  • Prepare invoices as necessary
  • Assist with the warehouse inventory recording effort annually to ensure proper financial records
  • Provide support to programs and events, as requested
  • Maintain fleet logs
  • Produce ad-hoc reports for management, as requested


Education and Experience:

  • S. or B.A. in Accounting, Finance, Economics is Preferred
  • 2-4 years experience in an Accounts Payable and/or Accounts Receivable role
  • Extensive experience with Microsoft Office Excel
  • Experience with financial management systems. Familiarity with Cougar Mountain / Denali accounting software is a plus
  • Ability to communicate with peers and management

Minimum Qualifications:

  • Proven ability to provide timely, respectful and thorough customer service to internal and external customers, both in person and over the phone
  • Ability to manage and prioritize workload
  • Strong sense of integrity
  • Knowledge of standard office equipment
  • Strong computer skills, with an emphasis on Excel
  • Ability to maintain a professional and courteous demeanor at all times
  • Dependable, self-starter
  • Flexibility to change
  • Propensity to innovate


  • Must be able to perform physical requirements of this job with or without accommodations
  • Ability to lift at least 35 pounds
  • Ability to sit or stand for extended periods of time and to reach with hands and arms
  • Ability to travel using various forms of transportation